What Is Safety Stock and How to Calculate It? Blog for Manufacturers and Distributors

The effort you put in to predict your safety stock can save you a few extra bucks and also help you to run your business seamlessly. Lead time is the basis for all inventory and stock-based requirements for manufacturers that put together products using various components. Certain retailers go with their gut instinct further guidance issued on tax treatment of ppp loan forgiveness in terms of the inventory, but best believe, this can backfire anytime and cause you to lose potential customers. The reorder point method can be used in parallel to the safety stock method. Businesses use both methods to identify the most valuable products in their inventory, those that require extra attention.

Creating a safety stock will also delay stockouts from other variations, like an upward trend in customer demand, allowing time to adjust capacity. Safety Stock levels should be regularly reviewed to ensure they are appropriate for the business’s goals. If Safety Stock is set too high, it can lead to increased costs of inventory and decreased profits.

Demand Forecasting

If your average and maximum daily sales haven’t changed in years, but the supplier’s lead time tends to fluctuate, Heizer and Render’s formula might suit you best. The standard deviation in lead time (σLT) is the frequency and degree by which your supplier’s average lead time differs from the actual lead time. Use Shopify POS to forecast demand and calculate safety stock to protect against costly stockouts. Without safety stock, your customers may end up disappointed because the item they want isn’t available. With too much safety stock, however, you’ll have a risk of spoilage, dead stock, and high storage costs.

  • Whereas products that are difficult to predict in terms of demand require increased quantities of safety stock.
  • It serves as a cushion when the products you’ve ordered take longer to reach your warehouse than you expected.
  • Every time you hit a cap on how much stock you have available, that represents the additional sales you weren’t able to make.
  • By having the proper amount of safety stock on hand, you can avoid catastrophic out-of-stock issues, ensuring that your customers get what they need when they need it.
  • Using a safety stock formula to regulate your inventory can help you make decisions regarding inventory management with the help of backed-up data, thus expanding your overall sales.

This way, if a natural disaster impacts one facility’s stock, the business can still use inventory from other locations to fulfill customer orders. Natural disasters or accidents in transit can wipe out part or all of a business’s inventory, which can cause quick, unexpected stockouts. While surprise spikes in demand can be a good thing for businesses, they can also result in stockouts. Even though your business cannot always anticipate when a spike is coming, keeping tabs on consumer trends and macroeconomic shifts can give you a heads-up and more of a chance to prepare.

Advantages and Disadvantages of Anticipation Inventory

It is determined by several factors like lead time variability, forecast accuracy, and service level. Each place has a demand pattern of its own, and you have to adjust it accordingly. The economic order quantity, EOQ, calculates the least expensive number of units to order. Businesses can use EOQ to meet demand while reducing the costs of ordering and holding inventory. The best way to minimize your inventory holding costs is by making informed forecasts that accurately reflect demand and promote a healthy level of safety stock. The Heizer & Render’s safety stock method also incorporates the standard deviation of lead time distribution.

With ERP or inventory management software, you can access correct and relevant information online in a few clicks. These solutions list of features include real-time monitoring of your inventory, an alert system when you reach the minimum stock, detailed history to make inventory forecasts, etc. An inventory control system like Lightspeed POS can help you manage stock levels with ease. According to the calculation, you need to keep an extra 280 patio umbrellas in stock to prevent a stockout due to shipment delays or an unexpected uptick in sales.

Also, consider the warehouse space you’ll need to hold your safety stock. The only constant with customer demand is that it’s constantly changing. Stockouts and backorders can also cause customers to cancel orders (which costs your business revenue), or even leave negative reviews to discourage others from purchasing in the future. The business follows this formula, and keeps 3,675 units in reserve at all times. Avoiding an out-of-stock situation is critical for direct-to-consumer brands. Not only do you lose sales when you run out of a SKU, but you may also lose customers for good.

What is the difference between the reorder point and safety stock?

Your business won’t always run like clockwork, and it can be difficult to stay on top of your numbers. Safety stock is critical for all businesses, but especially ecommerce. Remember those customers who will go elsewhere if you’re out of stock? They can also jump to a competitor’s website faster than if they were window shopping at brick and mortar shops. The formula for how to calculate the amount of safety stock you need is actually quite simple whether you use software or an inventory sheet template. Use the formula that fits your store’s circumstances so you can always offer the products your customers need without overstocking your inventory.

In a periodic inventory policy, the inventory level is checked periodically (such as once a month) and an order is placed at that time as to meet the expected demand until the next order. In this case, the safety stock is calculated considering the demand and supply variability risks during this period plus the replenishment lead time. In this case, safety stock is calculated considering the risk of only the replenishment lead time. However, continuous inventory policies are much harder to implement, so most of the organisations using traditional planning processes and tools opt for periodic inventory policy.

As a business, you need to turn a profit — so buying extra supply may seem counterintuitive. But upsetting customers by constantly running out of stock will ultimately do more harm to your finances and your reputation. Typically, businesses keep anticipation inventory to meet a predicted increase in demand or price. That is to say, they foresee a surge in seasonal demand or supplier pricing, and they stock anticipation inventory to better prepare for these circumstances. Anticipation inventory is similar to safety stock in that both strategies help retailers tackle changes in supply and demand.

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Maximum daily usage represents the highest sales volume of product you have sold during a period of time. It could be the most you’ve sold during a specific season, or even on a specific day (like a holiday). Recognizing these trends will help you be prepared with extra stock when you need it. Using the 3,675 units it kept in reserve, the business is able to keep fulfilling orders and meeting demand.

What is the Safety Stock Formula? Calculating Optimal Levels and Storage Methods

To determine the demand average, start by calculating the time frame. The time taken between initial order and reorders is a decent period. Whereas products that are difficult to predict in terms of demand require increased quantities of safety stock. No matter the size and model of your business, one of the significant modern-day issues it will face is stock and inventory management.

Safety stock ensures you don’t have to turn your customers away (or worse yet, accidentally turn them on to your competitors). Safety stock is a common value to help you to calculate extra stock that you will need to add to your inventory and gives you a heads up on restocking. For example, If an individual product is reordered once every two weeks, the time frame will account for two weeks worth of sales.

Greasley’s method adds the average demand factor to the earlier mentioned Heizer and Render’s formula. Online shoppers might see your product out of stock and look for an instant alternative on a competitor’s website. Customers that used to visit your brick-and-mortar store regularly may stop coming in after they’ve walked out empty-handed a few times. When your customers rely on you for specific products, and run into an empty shelf (either virtual or physical), you risk losing them. If the supply chain you rely on runs into problems, you may struggle to keep serving your customers. Customer demand for the products you sell can increase for many reasons.

It is important to strike the right balance when determining how much safety stock to keep, as too much of it can result in increased inventory cost. Maintaining optimal safety stock levels with ASRS solutions can help minimize the risk of stock obsolescence (sometimes called deadstock or overstock). The same method used to calculate safety stock can also help you predict other aspects of your business. You can also anticipate surges in sales during different times of the year and plan accordingly. It simply refers to extra inventory withheld by the seller to meet unexpected customer demands.

Anticipation inventory is frequently used within retail environments. Essentially, companies purchase and store this inventory in preparation for an anticipated future event — like a seasonal jump in sales or a forecasted increase in the costs of goods. Almost any company that sells physical goods should make use of safety stock. If applied correctly, it can have huge benefits for customer satisfaction and keep your sales flowing. But it’s hard to measure how well items are going to sell, and nearly impossible to predict when things won’t get shipped on time.

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